| |
|
| Overview |
Jump back to top |
| |
|
Fast Track Room Booking is a powerful, scalable room
booking solution. The system is being used for managing small groups of
rooms in single buildings, and as a corporate resource spanning many
buildings in many cities (including in multiple countries). Fast
Track Room Booking is a high-value solution, with a low cost-per-user -
it competes with rival systems costing many times its
price. It represents an effective solution for both small and large
budgets. |
| |
|
|
| |
|
A series of Business Benefits will be
realised almost immediately the system is implemented. One of the key
benefits is the increased perception of service level by the users of the
rooms and desks. Benefits:
l
Manage the
booking of all your rooms
l
Manage the
catering used for meetings and the pool of shared equipment
l
Save costs
and reduce the time staff spend making bookings
l
Provide a
faster delivery of service
l
Reduce
errors throughout the entire booking process
l
Empower
staff and increase levels of satisfaction
l
Use
powerful reporting functions
l
Increase
the utilisation of your space and room resources
|
| Booking Rooms |
Jump back to top |
| |
Fast Track Room Booking makes the booking of rooms quick and simple. Within
minutes staff can find a suitable room, reserve it for a desired time, add
requests for catering and equipment and list details of who will be present. By
using familiar web-based browser technology the software is user-friendly and
very easy to use.
A graphic view of room bookings is provided which shows the half-hour breakdown
of booked and available rooms. Photographs and images can be presented to users
so they can view a room and decide on its suitability before committing
themselves to it.
|
|
A graphic view of room bookings is provided which shows the half-hour breakdown
of booked and available rooms. Photographs and images can be presented to users
so they can view a room and decide on its suitability before committing
themselves to it. |
|
 |
|
Full Resources
booking
Booking details, catering, A/V equip., visitors. |
|
| |
|
Certain rooms have the option of different setups. Users choose a setup when
making the booking so that the room is prepared in either theatre or boardroom
style ready for when the meeting takes place. |
| |
| Catering and Equipment Booking |
Jump back to top |
| |
|
Catering items are chosen from a user-defined point-and-click tree view which
includes serving times and costs. Catering costs are stored and displayed to
users as they are being booked and can be charged to different departments
within the company. |
|
|
|
 |
| |
|
Equipment such as televisions and computers can be chosen from a central pool
and included in the booking. Equipment items are tracked individually as assets
and cannot be double booked. |
|
|
|
|
| |
|
| Charging for Bookings and Invoicing Customers |
Jump back to top |
| |
|
Costs can be added on either a per hour or per booking basis. Costs can be
assigned to the catering, the equipment and even the rooms themselves. Printable
invoices can quickly be issued from the reporting function inside the software. |
| |
|
| Active Directory Integration with Single Sign-on |
Jump back to top |
| |
Fast Track Room Booking facilitates the use of centralised corporate
personnel contact data. The application communicates with Active Directory
when assignment for a staff member is to be detailed and imports the details
across, allowing easy user management and the ability to import multiple
user details in seconds.
The single sign-on feature transfers the Windows or
Active Directory login straight through to the system, granting users much
quicker access.
Note that this feature
is part of an optional additional module. Click here to find out more about
the Enterprise Module. |
| |
| Visitor Information |
Jump back to top |
| |
|
Visitors expected to attend can be linked with the booking including the details
of the company they are visiting from and car they will be travelling in. Be
confident that your guests will be greeted by a reception who knows who they
are, who they are meeting and where in the building they are going. Ensure they
have parking spaces available and waiting for them on their arrival. |
| |
|
| Finding Suitable Rooms |
Jump back to top |
| |
|
The Room Finder function uses several methods to show available rooms based on a
few key criteria. Users can input a building, room type and number of seats, and
the Room Finder will find available rooms for the specified dates and times. A
list of available rooms can be presented, or a single “best match” room can be
proposed. Using the latter method a suitable room can be found and booked in
seconds.
|
| |
|
| Block Booking |
Jump back to top |
| |
|
Reoccurring booking mechanisms are available for consecutive and pattern blocks.
Patterns include weekdays (“for the next three Wednesdays”), dates in the month
(“for each 15th of the month between now and Easter”), and weekday positions in
the month (“for the last Thursday of each month between now and June”). Clashes
in blocks (unavailable dates) can be saved and resolved later. |
| |
|
| Virtual/Re-Configurable Rooms |
Jump back to top |
| |
With purpose-built mobile and partition walls, some sets of rooms are
designed to be able to be configured differently. Once the configuration is
chosen the room is managed as a single item and during the booking access to
the single spaces which make up the booking are disallowed. Any set-up and
break-down times for the room and spaces can be added to the booking.
Note that this feature is part of an optional
additional module. Click here to find out more about
the Enterprise Module. |
| |
|
| Find a Workstation |
Jump back to top |
| |
|
The ever increasing demand for space utilisation and “Hot Desking” by
organisations is recognised by the Find a Workstation function. By selecting
what time they are coming into the office, staff are presented with a list of
available desks from which they can choose to base themselves that day. |
| |
|
|
Video Conference Room Booking |
Jump back to top |
| |
A video-conference room booking encompasses rooms in different locations,
across the country or the world. Selective categorisation means that only
video-conference capable rooms can be selected for this type of booking.
Note that this feature is part of an optional
additional module. Click here to find out more about
the Enterprise Module. |
| |
|
| Automatic Email |
Jump back to top |
| |
|
Once a room has been booked, information on catering and equipment and
instructions for the porters can be emailed to the relevant parties who will
receive it immediately. Emails can be ‘personalised’ whereby headers and footers
are changed for each building enabling the Facilities Department of each
building to portray news items or seasonal sentiments. There is also the option
to send reminder emails to the person who made the booking, who the booking is
for and anyone who requires notification that it has taken place. |
| |
|
| Departmental Booking |
Jump back to top |
| |
|
A typical restriction on bookings is that users can readily book rooms which
“belong” to the same department as they do, but have to make a special request
to book rooms which are not in their departments. Users can see availability of
rooms not in their department, but when attempting to book these rooms, they are
shown the person to contact including an email link. |
| |
|
| Reports |
Jump back to top |
| |
|
Many standard reports are provided including lists of bookings by date, employee
and building, a ‘My Bookings’ user diary showing all of their bookings they’ve
made for themselves and for others. The software also contains powerful
reporting tools which enable users to build their own reports. |
| |
|
